Katelyn De Freitas
Background Screening Consultant
Your screening program,
finally working
the way it should.
I help HR teams and operations leaders fix broken screening workflows, choose the right vendors, and build programs that are compliant, consistent, and actually scalable.
12+
Years in background screening & enterprise ops
100%
Compliance record in regulated environments
20k+
Annual screening transactions managed
4+
Industries: healthcare, gov't, education, IT
ABOUT
I've spent a decade inside the problem you're trying to solve.
Most organizations treat background screening as an afterthought — a checkbox before onboarding. The result is vendor relationships that don't perform, screening programs that aren't consistent across roles, adjudication decisions that aren't documented, and compliance exposure no one noticed until it became a problem.I've managed screening programs across healthcare, government, education, and IT — overseeing 20,000+ annual transactions, navigating PIPEDA and PHIPA-aligned requirements, and building the policies and vendor relationships that make programs run cleanly.I work with HR teams and operations leaders who are ready to stop guessing and build something that holds up.
SERVICES
What I can help you with
Every engagement is scoped to your specific situation. No retainers you don't need, no deliverables that collect dust.
01
Vendor Audit & Assessment
A clear-eyed review of your current screening vendor — pricing, SLA performance, compliance posture, turnaround times, and fit for your organization. You get a written report with findings and actionable recommendations.
02
Vendor Selection & RFP Support
Thinking about switching vendors? I'll help you build evaluation criteria, issue and score an RFP, and make a defensible selection decision — so you don't end up in the same situation two years from now.
03
Program Design & Policy Build
No screening policy, or one that's years out of date? I'll design a complete program: role-based screening tiers, consent and disclosure processes, adjudication guidelines, and documentation standards built for audit-readiness.
04
ATS & Systems Integration Review
Is your ATS actually connected to your screening vendor in a way that works? I'll assess your current setup, identify gaps and friction points, and map out what a clean integration should look like — with practical next steps.
05
Compliance & Risk Review
A focused review of your screening program against PIPEDA requirements and sector-specific obligations (healthcare, government, education). Identify your exposure before a regulator or auditor does it for you.
06
Ongoing Advisory Retainer
For organizations that want a screening expert on-call — available for questions, vendor escalations, compliance updates, policy reviews, and internal training. Ideal for HR teams without a dedicated screening specialist on staff.
WHO I HELP
You might be a good fit if...
I work best with HR leaders, People Operations teams, and operations managers at mid-sized organizations who know their screening program has gaps — but don't have the internal expertise to fix them.
You're not sure your current screening vendor is giving you competitive pricing or service
Your screening policy is outdated, inconsistent, or just doesn't exist
You're in a regulated industry and worried about compliance exposure
You're switching ATS platforms and need to re-integrate your screening workflow
You've had a compliance issue, an escalation, or an audit finding and need to fix the root cause
Your HR team is small and you need expert support without a full-time hire
Ready to fix your screening program for good?
Most engagements start with a 30-minute call to understand your situation and figure out if we're a good fit. No pitch, no pressure — just a straightforward conversation about what you're dealing with and what might help.
[email protected]
linkedin.com/in/katelyndefreitas
+1 (647) 206-0894
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